This summer, customers who are in need of temporary IT staffing will be able to utilize the Quote to Order (QTO) system to obtain quotes from the three current strategic suppliers for this commodity. The system will provide efficient navigation--starting from requesting and obtaining quotes that will include candidates’ resumes, to final selection of temporary staff.
QTO will also allow the temporary staff to submit timesheets, hiring managers to approve timesheets, and can generate timesheet reports. Similar to prior phases, it will be integrated with M-Pathways to create purchase orders for suppliers.
QTO was designed to help manage projects and maintain compliance with university and Procurement Services guidelines. Commodities currently utilizing the system are offset printing services/document production and website and graphic design services.
The Procurement Services 2019 Strategic Supplier Product and Service Shows kicked off at the Michigan League in March with almost 70 exhibitors.
Nearly 300 U-M employees attended the show. The shows are a great opportunity for staff to meet with representatives from our Strategic Suppliers, see and test new products, and receive special “Product Show” pricing. Procurement Services representatives were also on hand to answer questions and help attendees learn about how Strategic Supplier Contracts can help them save time and resources.
Some of the more popular exhibits were AVI Foodsystems, Fisher Scientific, U-M Moving and Trucking, Office Depot, Print-Copy-Mail, and Manpower, Inc.
“The annual shows allow departments to familiarize themselves with our strategic contract suppliers, products, and services,” said Robin Eckel, contract administrator. “And they can do it in an environment that encourages building relationships with Procurement Services and the suppliers.”
A second show was held in April at UM-Dearborn, with nearly 50 suppliers and approximately 125 people attending. There is one more show taking place at UM-Flint on May 21.
Stay tuned for more information on the fall supplier show that is being held on September 17 at Palmer Commons.
Photo: (from left) John Bogi, Pat Fischer, Robin Eckel, and Anna Wood from Procurement Services pose for a photo at the UM-Dearborn show.
The first number to call regarding your Xerox multi-function device (MFD) is the Xerox help desk at (855) 249-4213. A provision of the Xerox contract with the university requires Xerox to provide Level 1 support for all Xerox MFDs. The Xerox Help Desk Team will triage your issue, determine if it should be handled by Xerox or the university, and then direct you to the appropriate party for resolution. To facilitate the process, be sure to have your MFD serial number when you place a call to the help desk. The following issues can be handled by the help desk:
Please note it is important that the contact information for your MFD administrator is accurate and current. When the help desk receives an automated or manual supply request, the supplies are mailed to the administrator associated with your Xerox device. If you are unsure who your device administrator is, call the Xerox help desk at (855) 249-4213 and provide the agent with the device serial number. The agent will be able to tell you the administrator information Xerox has on file. If you need to update the administrator or short code information associated with your Xerox MFD, complete the MACD Request Form located under "Additional Information" on the Xerox contract page.
In addition to negotiated discounts on applicable fare classes, Delta offers the university the following perks:
Currently, approximately 30 percent of the university’s airline spend is booked through the managed travel program. The majority of that spend is with Delta. The university saved nearly $300,000 in FY2018 and over $220,000 so far in FY2019 for business travel booked under the university’s Delta contract. Imagine the possibilities if the bookings through the travel program increased!
Meet Todd Coon, procurement supervisor of the General Goods and Services Team, who began working in Procurement Services this past January.
Prior to joining Procurement Services, Todd worked in Student Life as a senior procurement agent for 11 years. “The most engaging part of my position at Student Life was the opportunity to work with so many different departments on a wide range of projects, from simple requests of approving M-marketsite carts, to more complex projects such as managing large capital requests for the University Unions,” said Todd.
In his current role, Todd and his eight-person team bid and award agreements for a variety of commodities, including office supplies, logistic services, temporary staffing, travel-related services, and event planning. In addition, the General Goods and Services Team plays a key role in helping units feed students, employees, patients, and visitors by bidding and awarding agreements for food and food service operations. The team also buys cars, buses, and assists the Athletics Department in purchasing equipment and uniforms.
“The team does a little bit of everything. If a customer needs to purchase something that doesn’t fit into one of the other commodity teams, then we take care of it,” Todd said.
Todd received his bachelor’s and master’s degrees from Eastern Michigan University. He resides in Ypsilanti Township with his wife, youngest daughter, and two Australian Cattle Dogs. His oldest daughter is attending graduate school at Western Michigan University. Todd collects knives and swords, dabbles in jewelry making, building models, and archery, but coaching has been his favorite activity. “I spent seven years helping coach the University of Michigan Fencing Club, and 14 years coaching fastpitch softball.”
Todd can be reached at email@example.com or (734) 647-6036.
Originally certified as Silver in 2015, Procurement Services recently re-submitted a Sustainable Workplace Assessment to the Office of Campus Sustainability and became certified as a Platinum sustainable workplace.
The department has a variety of recycling efforts in place for items such as coffee bags, pens, electronic media, and bottle caps and has a composting bin in the kitchen. Procurement Services also utilizes electronic storage and the “print on demand” option on multi-function printers.
Currently, over 50 percent of the Procurement Services staff are certified Planet Blue Ambassadors as well.
Photo: Steve Worden, procurement agent on the IT Technology Team, accepts the certificate on behalf of Procurement Services
Did you know when equipment is transferred or purchased from another institution the department receiving the equipment needs to notify Property Control?
Occasionally, a researcher will bring equipment from another institution. This equipment may follow a grant/contract or the university may purchase this equipment from the institution on behalf of the researcher.
Property Control needs to be notified in order to track incoming capital equipment in compliance with the Acquisition, Use, and Disposition of Property (Exclusive of Real Estate) SPG 520.01. Property Control requires an itemized inventory listing including acquisition date, acquisition cost, and grant number (if on an active grant).
If you'd like to receive a monthly "Did You Know" email from Property Control similar to the one pictured, you can join the Property Information group in MCommunity.