This is a strategic contract for hotel/conference services to university departments. This contract includes university preferred guest room rates, depending on availability. Please see Weber's Inn for property information.
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When you choose the Weber’s Inn for your event, the hotel will provide an Event Confirmation that outlines your event specifics. They will also provide a copy of the Group Sales Agreement, which has been signed by Procurement Services and is in effect until August 31, 2017. Departments should read the Group Sales Agreement carefully to understand the terms and conditions that will apply before deciding to move forward with booking the hotel. Departments are directly responsible for the terms and conditions of the Group Sales Agreement.
When the University is paying for the event (or portions of the event), departments are strongly encouraged to select the direct billing payment method. With this, the hotel will invoice the department directly after the event and payment will be made against a University purchase order within 30 days of the University’s receipt of a valid invoice. A department staff member will need to create a requisition for payment after receiving a valid invoice.
A valid credit card authorization form is required when payments are made via a University PCard. Departments should not provide the hotel with a copy of the front and back of the PCard. When using a PCard for payment, the hotel will charge the card upon departure for actual charges.
When individuals are paying for the event (or portions of the event), damages are the responsibility of each individual and not the University. The hotel will settle any disputes directly with the individual.
Departments should note the cancellation policies in the Group Sales Agreement
Michigan State Sales Tax will be waived for events 100% paid for by University funds. The hotel has a copy of the University’s tax exemption certificate on file.