Non-ink Signatures & Electronic Affirmation

Delegation of authority represents the legal power to act in the name of the Regents of the University of Michigan or to bind the University to an obligation or promise.  Delegations of authority are detailed in the university’s Standard Practice Guide (SPG) 601.24.  For those University employees with delegated authority; when signing on behalf of the University they must always use their title as contained in Table 1 of SPG 601.24, and always sign their own name in ink, except when using an approved electronic affirmation and non-ink signing procedure. 

Approved Affirmation and Non-Ink Signing Procedures:

Ink signatures that have been scanned into PDF formats (with the originals maintained in records) or sent through traditional facsimile methods are accepted and approved for use by Procurement Services.  The use of other electronic signatures is generally not acceptable, unless (1) obtained through the university’s approved electronic signature software application (currently Sign Now), or (2) obtained through the use of DocuSign and Verisign software applications, but only when the document being signed originates outside the University and the document can be downloaded, including signatures, in order for the university to maintain a copy for its records. 

Other than the affirmation and non-ink signing procedures specifically set forth above, no other means of electronic signature are allowed without prior written approval from Procurement Services.