Non-ink Signatures & Electronic Affirmation

Delegation of authority represents the legal power to act in the name of the U-M Regents or to bind the university to an obligation or promise. Delegations of authority are detailed in SPG 601.24. For those university employees with delegated authority; when signing on behalf of the university they must always use their title as contained in Table 1 of SPG 601.24, and always sign their own name in ink, except when using an approved electronic affirmation and non-ink signing procedure. 

Approved Affirmation and Non-Ink Signing Procedures:

Unless otherwise prohibited by applicable law, ink signatures or seals that have been scanned into PDF formats (with the copies maintained in appropriate records, including digital storage options) or sent through traditional facsimile methods are accepted and approved by Procurement Services for all signature uses at the University of Michigan.  The use of other electronic signatures is permitted only if such signatures are permitted by applicable law and are obtained through the (1) university’s approved electronic signature software application (currently Sign Now), (2) use of the DocuSign software application when the document being signed originates outside the university, or (3) use of other software applications when the document being signed originates outside the university and the document can be downloaded, including signatures, in order for the university to maintain a copy for its records.

Other than the affirmation and non-ink signing procedures specifically set forth above, no other means of electronic signature are allowed without prior written approval from Procurement Services.