After equipment is no longer needed, departments are responsible for following U-M SPG 520.01 Acquisition, Use and Disposition of Property (Exclusive of Real Property).
All disposals or sales of surplus university equipment, property, and scrap material are handled through Property Disposition. When equipment is transferred to another department, retired, or disposed of, special procedures must be followed.
There are also special guidelines that must be followed if you plan to transfer or sell university property to another institution. These situations usually occur when a project director is moving to another institution and wishes to transfer the research equipment to the new institution.
Financial Operation’s policy states that equipment will only be retired when it has been sold, transferred to another institution, destroyed or scrapped. As part of the bi-annual inventory process, Property Control requires documentation to support any addition or deletion of equipment.
There are special guidelines that must be followed if you plan to transfer or sell research property purchased by university grants or contracts to another institution. These situations usually occur when a project director is moving to another institution and wishes to transfer the research equipment to the new institution. Detailed guidelines can be found in Standard Practice Guideline (SPG) 520.1, Acquisition, Use, and Disposition of Property. Below is a summary version of the guidelines.
Research property being transferred to another institution:
See Standard Practice Guideline (SPG) 520.1 Acquisition, Use, and Disposition of Property and Transferring Equipment to Other Institutions for detailed procedures regarding the transfer of property to another institution.
Factors that can influence the decision to transfer research equipment:
Situations where specialized equipment may be essential to the continuation of a project director's research at the new institution:
The following guidelines must be followed when research equipment is being sold: