What is the address for each building?

We have a Listing of Active Buildings and Structures report that lists all U-M buildings (by their 7-digit building record number). This list includes their building name and their addresses. Click on the Reports link on this web page to access this report.

Why do we need to do a space survey?

Space data is used in U-M’s indirect cost recovery (ICR) proposal. In FY 2019, $303 million was returned to U-M, based on our negotiated ICR rate.

It is also important to have accurate space data available for your departmental space planning needs.

Space data is also used by other U-M systems that require authoritative data for U-M buildings/rooms. For example:

  • Procurement
  • ITS Com
  • Plant Operations and Maintenance
  • First Responders.

Who is responsible for the space survey for my department?

Check with your facilities or departmental administrator.

How does an individual obtain access to the Space Management system in M-Pathways?

The process for an individual obtaining access to the Space Management module in M-Pathways is as follows:

  1. Your Unit Liaison must process an OARS request (Online Access Request System) through ITS for you, requesting SM SURVEY USER access to your department ID(s).

  2. You must complete the 2-part online eLearning course SME101A & SME101B in My LINC. You will need to answer 8 out of 10 questions correctly in order to successfully complete the course. There are 5 questions at the end of each part of this course. You may take this course more than one time if you need to (and many people do so).

According to ITS, after completing these 2 steps, it generally takes 3 - 5 business days for your access to be processed. If you are not sure if you have been granted access, please contact the Help Desk at 734-764-4357, or email 4help@umich.edu.

Once your access is complete – and IF you are NOT to be the designated 'Controller' for your department(s), but you will be fulfilling one or both of the other roles (‘Submitter’ or ‘Authorizer’, or 'Survey Contact'), contact your department’s Controller to request this update on your ‘Space Department' page(s).  Please include your uniquname with your request. 

Once your access is complete – and IF you need to be assigned the role of 'Controller’ for your department ID(s) – send an email to Space.analysis@umich.edu, and request that we update the 'Space Department' page(s) in M-Pathways for your space department ID(s), and assign the role of 'Controller' to you. Please include your uniquname and your space department ID(s) with your request. 

Once all these steps are complete, in February each year, you will receive the global email from Space Analysis announcing the launch of the current fiscal year's annual year-end space survey, and you will be able to record changes in rooms assigned to your space department(s), plus run space reports in the Space Management module in M-Pathways.

How do I get space assigned to my department or removed from my space inventory?

The M-Pathways system allows only one department to be the controlling department for a room. Space that is no longer occupied by your department should be reported as a space transfer and NOT as a room termination. Contact your space survey 'Controller' or email Space.analysis@umich.edu to report space transfers. Include the building name/number, room number(s), and Dept ID for the affected department(s).

What is the connection between the Space Survey and the Cost Reimbursement Office (CRO)?

  • CRO uses Room Use Function Codes (RUFCs) and Room Type Codes to allocate some indirect costs.
  • The Space Survey provides documentation for:
    • The Indirect Cost proposal
    • Organized Research activity in some rooms
  • Space data must comply with federal rules for the indirect cost proposal.

CRO uses the Space Survey to allocate facility costs. Such as:

  • Building Depreciation
  • Depreciation on the Equipment in the space
  • Utilities
  • All Plant-related costs (custodial, maintenance, grounds, etc.)
  • Debt Interest Payments
  • Also includes 'networking' costs

CLASS is the link between Space, Financial, and Human Resources Data.

  • It is important to understand how the space survey relates to other University databases.
  • Three interrelated databases support the F&A Proposal.
  • All three share a common element...the CLASS ChartField.


  • HR            ShortCode represents a ChartField combination, including CLASS  
    •     Activity a person performs  
  • Financial   ChartField combination, including CLASS  
    •     Activity expense supports  
  • Space       Room Use Function Code  
    •     Activity performed in a room. Related directly to CLASS (in most cases).