Space data is used in U-M’s indirect cost recovery (ICR) proposal. In FY 2018, $287 million was returned to U-M, based on our negotiated ICR rate.
It is also important to have accurate space data available for your departmental space planning needs.
Space data is also used by other U-M systems that require authoritative data for U-M buildings/rooms. For example:
We have a Listing of Active Buildings and Structures report that lists all U-M buildings (by their 7-digit building record number). This list includes their building name and their addresses. Click on the Reports link on this web page to access this report.
Check with your facilities or departmental administrator.
The process for an individual obtaining access to the Space Management module in M-Pathways is as follows:
Your Unit Liaison must process an OARS request (Online Access Request System) through ITS for you, requesting SM SURVEY USER access to your department ID(s).
You must complete the 2-part online eLearning course SME101A & SME101B in My LINC. You will need to answer 8 out of 10 questions correctly in order to successfully complete the course. There are 5 questions at the end of each part of this course. You may take this course more than one time if you need to (and many people do so).
According to ITS, after completing these 2 steps, it generally takes 3 - 5 business days for your access to be processed. If you are not sure if you have been granted access, please contact the Help Desk at 734-764-4357, or email firstname.lastname@example.org.
Once your access is complete – and IF you are NOT to be the designated 'Controller' for your department(s), but you will be fulfilling one or both of the other roles (‘Submitter’ or ‘Authorizer’, or 'Survey Contact'), contact your department’s Controller to request this update on your ‘Space Department' page(s). Please include your uniquname with your request.
Once your access is complete – and IF you need to be assigned the role of 'Controller’ for your department ID(s) – send an email to Space.email@example.com, and request that we update the 'Space Department' page(s) in M-Pathways for your space department ID(s), and assign the role of 'Controller' to you. Please include your uniquname and your space department ID(s) with your request.
Once all these steps are complete, in February each year, you will receive the global email from Space Analysis announcing the launch of the current fiscal year's annual year-end space survey, and you will be able to record changes in rooms assigned to your space department(s), plus run space reports in the Space Management module in M-Pathways.
The M-Pathways system allows only one department to be the controlling department for a room. Space that is no longer occupied by your department should be reported as a space transfer and NOT as a room termination. Contact your space survey 'Controller' or email Space.firstname.lastname@example.org to report space transfers. Include the building name/number, room number(s), and Dept ID for the affected department(s).