Before initiating a purchase, it’s essential to understand whether the item or service falls under the university’s Restricted Commodity and Special Approvals Table, a key reference that lists goods and services requiring:
- Special review or prior approval
- Oversight by specific university offices
- Defined purchasing methods
Some purchases require special approval, and others may be prohibited altogether. These restrictions, managed by oversight units across the university, are in place to support compliance, safety, and financial responsibility.
Examples of restricted items include:
- Conflict of Interest transactions
- IT and software impacting data privacy
- Legal, insurance, or investment services
- Purchases made with Sponsored funds
- Furniture
Questions to ask before you buy
- Is this a restricted good or service? Check the Restricted Commodities and Special Approvals Table for guidance.
- Have I received all required approvals? Ensure approvals are secured before submitting your purchase request.
- Have I contacted Procurement Services? When in doubt—ask first. Early coordination helps avoid delays.
- Am I using the correct chartfield combination? Some restrictions vary depending on the funding source.
❗Special Approval ≠ Special Exemption: Even with approval in hand, university policy still applies—including the competitive bid process and other procurement requirements. Approval is not a substitute for policy compliance.
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