Staples

Sustainable Purchasing
Category: 

This is a strategic contract for office supplies.  

 

Staples Webinar   

Staples Spotlight - Frequently Asked Questions

 

Staples contract pricing has been extended to all U-M faculty and staff. For sign-up information, visit the M-Card Discount page.

Purchasing Guidelines

For the purchase of items priced $5,000 or more follow, the equipment ordering procedure. Please see Procedure for Purchasing Equipment for more information. 

For whiteboards or office furniture/accessories that require installation, please contact U-M Interior Design (734) 763-5570 or Plant Facilities (734) 647-2059.

Sustainable Purchasing

Staples participates in many green initiatives consistent with U-M's sustainable values. Look for green product shopping lists and easily search for green products on M-Marketsite identified as “Eco” or “Recycle”.          

  • Sustainable products/ service
    • Look for the “ECO” or “RECYCLE” labels on items identified by Staples as Eco-Conscious.

    • Some items are further identified within the item detail by the Eco-ID label. These are items identified by Staples that meet specific environmental criteria. See the Staples ECO ID Program website for more information.
    • Disposal options
      • For all locations within the greater Ann Arbor area, visit OCS’s website for information on bin and waste receptacle standards and information on how to obtain the various bins. 
    • COMING SOON!
      • Sustainability Favorites Shopping List items identified by the Office of Campus Sustainability (OCS)

Ordering Information

To place an order, log into M-marketsite.

Browse M-marketsite and/or create a shopping cart

How to use M-marketsite

 

Alternate Ordering Method
 

ShortCode orders should only be placed for the following:

 

  • Special quotes and configurable items, such as signature stamps, contact the U-M Customer Success Consultant, Dan Behrendt at (248) 926-6564 or email Daniel.Behrendt@Staples.com. A ShortCode will be required to place the order

 

  • Special order items not available in the M-marketsite catalog contact Susan Corder at Susan.Corder@Staples.com.  Susan will research the products and provide a quote.  A ShortCode will be required to place the order.  For information related to those items identified as restricted on the punch-out catalog, see the Additional Information – Restricted Purchases section below.

 

PCards are not accepted.

Additional Information

Price matching and large quantity orders

Staples will price match most like items, items except clearance or instant savings sales.  If you have a price match request or a large quantity quote request, email Daniel.Behrendt@Staples.com and Alvin.king@staples.com  with the following details that apply:

  • ShortCode to be used for payment
  • Recipient name
  • Delivery address (including room/suite number)
  • The Staples Item ID used for the price comparison
  • Competitor's item ID and manufacturer item ID (if known)
  • Prices from both vendors
  • Website link of the competitor's product
  • Product description
  • Brand name
  • Unit of measure (e.g. 12 EA in 1 pack, case, etc.)

Frequently Asked Questions

Looking for a conversion document (Office Depot SKU to Staples SKU) of the most frequently ordered items?  Need assistance with navigating the Staples on-line catalog?  Find that and more in the Frequently Asked Questions (FAQ) 

Restricted Purchases

Under the new arrangement with Staples—and as part of an ongoing effort by Procurement Services to provide enhanced customer service and maximum savings through a variety of strategic suppliers—items in the following categories will no longer be purchased through the office supplies contract, but will be handled by these specific teams within Procurement Services:    

Returns and Damaged Items

If for any reason you are not completely satisfied with a product purchased from the Staples Market Site, you may return it within the applicable time frame. Please contact us by selecting one of the options displayed under the ‘Need a Staples Expert?’ panel displayed to the right on the Help Center page to return damaged or defective products. Items must be ready when the driver arrives for the pick-up. Your account will be credited when returned merchandise is received back into inventory.

The Hassle Free Returns form cannot be used to return fully regulated hazardous products. Please call our Staples experts at 877-826-7755 to schedule a return. Staples cannot accept the return of an item that has been partially used. Fully regulated hazardous products must be complete and in the original packaging to be returned.

Subject to manufacturers' return policies and restrictions, Staples will accept returns of stocked products in saleable condition, within the applicable return period, after receipt by you, including, but not limited to:

  • Office Supplies
  • Perishables
  • Staples Brand products
  • Technology
  • Software
  • Furniture

The product must be returned to Staples with its complete and original manufacturer's packaging intact and undamaged, including Universal Product Code (UPC), manuals and parts, and a copy of the packing slip. Any product that is returned without a promotional item which was included in the original transaction (such as: buy printer, get free ink) will have the value of the promotional item deducted from the amount refunded. Please also note you cannot combine items from multiple orders in the same box.

Product Categories

  • Office Supplies 
    Office supplies can be returned within 30 days for a StaplesAdvantage.com purchase.
  • Ink and Toner Cartridges 
    Unopened and unexpired ink or toner cartridges may be returned within 30 days. Opened or expired ink or toner cartridges cannot be returned or exchanged.
  • Perishables
    Unopened, unexpired and undamaged perishables that Staples currently sells may be returned at any time.
  • Special Order Products
    Not returnable, except damaged or defective special order products may be returned within 30 calendar days of receiving the non-stock product.

The following Product Categories are Restricted from the U-M catalog

  • Software – This is a restricted product category
    Boxed and unopened software may be returned within 30 calendar days of purchase. Electronic Download software is not returnable or refundable for any reason.
  • Technology – This is a restricted product category
    Technology products - such as computers, laptops, digital cameras, printers and tablets - may be returned within 30 days of the date of receipt.
  • AppleCare+ – This is a restricted product category
    Customers who purchased an AppleCare+ Protection Plan at Staples may return to Staples to cancel AppleCare within 30 days to receive a full refund. Staples cannot cancel AppleCare+ for customers who purchased the AppleCare elsewhere. All requests to cancel AppleCare+ beyond 30 days must be directed to Apple to receive a pro-rated refund.
  • Furniture – This is a restricted product category
    Furniture may be returned within 30 days of the date of receipt. Furniture to be returned must be disassembled and safe for shipping. Custom-ordered and custom-assembled furniture is only returnable if it is defective when you receive it.

Shipping & Handling

There are no shipping and handling fees on standard orders.  Delivery occurs during normal business hours, Monday-Friday, except holidays.  Freight charges may apply for large heavy items and emergency orders.  An estimate of charges will be quoted prior to order placement.

Supplier Contact

For on campus meetings and escalation of customer concerns:

To be determined

 

For ordering assistance, product questions, standing order management, and escalation of customer concerns:

Dan Behrendt

Customer Success Consultant

Daniel.Behrendt@Staples.com

248-926-6564

 

For billing questions, including copies of invoices:

arsnainvoiceresolution@staples.com

 

For fast answers:

Chat Live through M-marketsite (go to “Help” then click to chat)

Email:  Support_MI@staples.com

Call: (800) 557-6332

   Monday – Friday 8am – 8pm ET

 

To check the status of an order:

Order status is visible to the person who submitted the order, in the Staples punch-out catalog site

If the site does not provide the information needed, retrieve the PO number and contact the Staples customer service team:

Email:  Support_MI@staples.com

Phone: (800) 557-6332

   Monday – Friday 8am – 8pm ET

Procurement Contacts

Contract Administrator - Primary:

Name: Ian Pepper

Phone: (734) 647-4981

E-mail: ipepper@umich.edu

 

Contract Administrator - Secondary:

Name: Jeff Rabbitt

Phone: (734) 764-9232

E-mail: rabbitt@umich.edu

 

Procurement Agent:

Name: Melissa Sambiagio

Phone: (734) 764-3743

E-mail: meldsam@umich.edu