You can easily determine if items added to your expense report are PCard or out-of-pocket reimbursement items.
All PCard transactions in the expense report have a card icon next to the expense-type image.
An expense report creator can also confirm if an item was added to the expense report correctly by reviewing the “Pay Me” column.
- PCard item: The “Pay Me” column displays $0.00. This means that $0.00 is due to the Expense Owner.
- Out-of-pocket: The “Pay Me” displays a positive dollar amount that will be reimbursed to the Expense Owner
- Personal PCard item: The “Pay Me” column will be negative. The negative amount will be payroll deducted.
Receipts uploaded to the Receipt Galley will create out-of-pocket transactions that can be added to expense reports if the receipt is not merged with a corresponding credit card item. Chrome River’s OCR technology will merge receipts with the corresponding PCard/CTA transaction when:
- The date, amount, and supplier information match the receipt
- The receipt quality is legible
- The credit card item is in your eWallet at the time the receipt is uploaded
If the OCR does not merge a PCard receipt with a corresponding eWallet credit card item, the receipt will appear as a standalone item in your eWallet. The eWallet item will be labeled “Receipt”:
The eWallet item will display “Card + Receipt” when the receipt has been merged with the credit card transaction.
The standalone receipt item should not be added to the expense report from the eWallet if the transaction is paid on a U-M card unless it is merged with the U-M card transaction. If Chrome River did not complete the merge step automatically you can do so manually in your eWallet by following these three quick steps:
- Click “All” under the eWallet section
- Select the checkbox for the receipt and the associated credit card item
- Click the blue Merge button.
If you added an out-of-pocket expense to your report that was paid on a PCard, delete the entry and add the credit card item to the expense report.