Contracting
Search for university-wide contracts
Competitive bid process
Review existing contracts or create a new contract
Buying methods
Shipping and receiving
Invoice and payment requirements
A contract is an agreement between two or more parties creating obligations that are enforceable or otherwise recognizable by law, in other words, a legally enforceable promise.
- Per the SPG 601.24, only Procurement Services has the delegated authority to sign contracts.
Contract types recognized by U-M
Department Contracts: Procurement recognizes that university units each have a unique product and service needs. Department contracts are often initiated at the unit level.
- Monitoring Responsibility: Unit. Procurement will provide contact information and take action based on the unit’s request. Units can reach out to Procurement based on ongoing need.
University-Wide Contracts: Contracts that are available to all U-M departments for purchasing. Procurement Services has negotiated pricing, delivery and other terms and conditions favorable to the University. Some contracts allow the use of Shortcodes to place orders. Use our Find Products & Services search to see all of the available University-Wide contracts and how to place an order.
- Monitoring Responsibility: Procurement. There is no unit responsibility for contract monitoring.
One-Time Buy Contracts: A one-time buy contract has no expiration or renewal date; the contract is in effect until satisfactory completion of services or product delivery/acceptance.
- Monitoring Responsibility: No ongoing monitoring required. The unit may contact Procurement for assistance as needed.
Expectations
Upon completion, Procurement Services will review your request. These reviews may include analysis by the University’s General Counsel (OGC), Information Assurance (IIA) and Risk Management teams. Expect to hear from Procurement Services within 48 hours if additional information is required. Upon review, you will be provided a contract number for your reference.
