Upload a Flat File to eSettlements

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This job aid shows how to upload a flat file (*.dat) to eSettlements.

Important Information

The flat file must be in the *.dat format. If you attempt to upload any other file type you will receive an error message.
You cannot upload a file with the same name as a previously uploaded file. The recommended file naming format is SUPPLIERNAME_DATE_SEQNO.dat. For example: SupplierName_20110124_001.dat

Description

Click on the Upload Invoice File tile.
Click Attach.
Click Browse and select your .dat file from your C:\ or network drive. The file name displays in the Browse search box (not shown in the image to the left).
Click Upload.
- Note: The person uploading the file receives an email message confirming that the file upload is successful.
- Note: The grid displays all files uploaded but not processed.
The File Status values are:
- X = canceled processing
- P = pending processing
Enter Y (Yes) in the Do Not Process column to cancel the file processing.
You must click Save to cancel a file load.
To view the uploaded file (optional), click View. A new browser window opens to display the flat file data.

System Processing of uploaded files:

The system batch process runs three times a day (Monday-Friday), processing all files in Pending status. All persons with the SUPPLIER USER role receive an email message when the file(s) are processed.
Processed files will not appear in the grid.
Invoice Processing times:
- Mon. – Fri. 4 a.m., 12:30 p.m., 6 p.m. Saturday 12:30 p.m., 6:00 p.m.