The University of Michigan is a global institution. Our faculty, staff and students are engaged worldwide, pursuing research and teaching activities, study abroad, internships, service and more. Establishing policies and procedures for business travel and expense enables the university to effectively comply with federal and state regulations. The travel and expense policies and procedures apply to reimbursements from all university funding sources.
The university will reimburse individuals for reasonable and necessary business expenses; a necessary expense is one for which there exists a clear business purpose and is within university expense policy limitations. The business purpose must support or advance the goals, objectives and mission of the university, and adequately describe the expense as a necessary, reasonable and appropriate business expense for the university.
The university uses Concur for travel and expense management. Whenever possible, we encourage faculty and staff to book travel through Conlin Travel (a FROSCH company), the university designated travel agency. When booking travel in Concur, reservations are fulfilled by Conlin Travel or you can book directly with a Conlin agent. Booking through Conlin allows your unit to take advantage of discount pricing available for air, car and hotel spend.
In addition to booking travel, PCard reconciliation and reimbursements are processed through Concur. This is a streamlined, automated process that assists the employee with expense requirements and speeds up the processing time.
U-M students and guests incurring business expenses on behalf of the university are eligible for reimbursement under the same travel policy applicable to university faculty and staff. These reimbursements should be reported using a Travel and Business Hosting Expense Report and processed as a voucher via M-Pathways.