National Car Rental / Enterprise Rent-A-Car

This is a University-Wide contract for vehicle rentals, via the CICPC – BIG 10 Purchasing consortium, with National Car Rental and Enterprise Rent-A-Car for business use only. See the ‘Purchasing Guidelines’ and ‘Ordering’ tabs for business use details.

As of September 1, 2023 Personal-Use rentals are no longer offered in this program.

This company is also a supporter of sustainability initiatives, consistent with the university’s values.

 

Refer to SPG 507.10-1 Travel and Business Hosting Expense Policy for guidance on booking travel for U-M business.

Business use eligibility: U-M Employees, Contractors/Consultants on U-M contracted business, Students age 18+ on U-M business, and U-M sponsored student groups (where the rental is paid fully or in part by U-M). See the Additional Information tab for definitions.

The university PROHIBITS the rental, lease, or operation of 12 or 15 passenger vans.

Rentals for business use should be paid via PCard/Travel Card when possible. The payment method must be presented at the time of rental pick-up. For travelers without a PCard/Travel Card, the rental charges should be paid with a personal card and submitted for reimbursement. Receipts are required for all rentals. For information about insurance coverage, see the ‘Ordering’ tab.

To receive the contracted rates and benefits, book business rentals using:

  1. U-M online booking tool
  2. CTP agent assistance via phone or email
  3. U-M’s National or Enterprise Rent-A-Car website

See the ‘Purchasing’ tab for preferred payment methods.

Contract rates do not include fuel, upgrades, or optional charges.

Insurance: When picking up the rental vehicle, additional insurance coverage should be waived for rentals originating within the United States. Loss Damage Waiver (LDW) and Liability coverage are included in the University rate program for rentals originating in the U.S. for business use only when the rental has been booked using the BIG 10 contract.

  • For any rental originating outside the U.S., including Canada, contact National/Enterprise after making the reservation so they can confirm insurance coverages.
  • For more information about university insurance coverage, see the Risk Management website.

Taxes: For business use rentals Michigan Sales Tax will be waived, but the department is responsible for any county fees, city and airport surcharges, fuel, and out-of-state or rental taxes.

Booking for Non-employees: The reservation should be in the non-employee traveler’s name. The visitor must pay for the rental with their own credit card at the time of pick-up and must submit receipts to the unit for reimbursement.

University employees are encouraged to apply online to National’s Emerald Club.

As of September 1, 2023 Personal-Use rentals are no longer offered in this program.

Definitions for business use eligibility:

  • Business Use means rentals which are paid for (including through reimbursement), in whole or in part, by Company or its Affiliates.
  • Consultant means any individual: (i) who has been retained by a Participant to provide expert or professional advice at the direction of, and for and on behalf of the Participant; (ii) whose work during the time of their car rental is directly related to or for the benefit of the Participant; and (iii) whose car rental expenses are reimbursed or otherwise paid for by the Participant.
  • Contractor means any individual: (i) who has been retained by a Participant to furnish materials or perform services for the Participant at a specified price; (ii) whose work during the time of their car rental is directly related to or for the benefit of the Participant; and (iii)
    whose car rental expenses are reimbursed or otherwise paid for by the Participant.
  • Student Club and Organization Use means rentals which are used by a Participant’s student organizations and/or clubs (including intramural organizations and/or clubs) which are not paid for, in whole or in part, by Company or its Affiliates.

 

Supplier Details:

Contract Type:
University Contract

Supplier Contacts:

For general inquiries contact:
General Goods & Services Team

For information on local Ann Arbor rentals from Enterprise contact:
Enterprise Rent-A-Car
Ann Arbor Office: (734) 327-2600
Myles Greene
E-mail: Myles.D.Greene@ehi.com

Procurement Contacts:

General Goods & Services Team

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