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National Car Rental / Enterprise Rent-A-Car

Categories: Car Rental/Lease, Travel Services

Social Impact Categories: Sustainable Purchasing, USA-Based

Contract Type: University Contract

This is a University-Wide contract for vehicle rentals, via the CICPC – BIG 10 Purchasing consortium, with National Car Rental and Enterprise Rent-A-Car for business use only. See the ‘Purchasing Guidelines’ and ‘Ordering’ tabs for business use details.

This company is also a supporter of sustainability initiatives, consistent with the university’s values.

Purchasing Guidelines

Refer to SPG 507.10-1 Travel and Business Hosting Expense Policy for guidance on booking travel for U-M business.

The university PROHIBITS the rental, lease, or operation of 12 or 15 passenger vans.

Business use eligibility: U-M Employees, Contractors/Consultants on U-M contracted business, Students age 18+ on U-M business, and U-M sponsored student groups (where the rental is paid fully or in part by U-M).

• Business Use means rentals which are paid for (including through reimbursement), in whole or in part, by U-M.
• Consultant means any individual: (i) who has been retained by U-M to provide expert or professional advice at the direction of, and for and on behalf of U-M; (ii) whose work during the time of their car rental is directly related to or for the benefit of U-M; and (iii) whose car rental expenses are reimbursed or otherwise paid for by U-M.
• Contractor means any individual: (i) who has been retained by U-M to furnish materials or perform services for U-M at a specified price; (ii) whose work during the time of their car rental is directly related to or for the benefit of U-M; and (iii) whose car rental expenses are reimbursed or otherwise paid for by U-M.
• Student Club and Organization Use means rentals which are used by U-M student organizations and/or clubs (including intramural organizations and/or clubs) which are not paid for, in whole or in part, by U-M.

 

Ordering

• PCard

To receive the contracted rates and benefits, book business rentals using:

1. U-M online booking tool
2. CTP agent assistance via phone or email
3. U-M’s National or Enterprise Rent-A-Car website

Contract rates do not include fuel, upgrades, or optional charges.

Payment Method: Rentals for business use should be paid via PCard/Travel Card when possible. The payment method must be presented at the time of rental pick-up. For travelers without a PCard/Travel Card, the rental charges should be paid with a personal card and submitted for reimbursement. Receipts are required for all rentals.

Insurance: When picking up the rental vehicle, additional insurance coverage should be waived for rentals originating within the United States. Loss Damage Waiver (LDW) and Liability coverage are included in the University rate program for rentals originating in the U.S. for business use only when the rental has been booked using the BIG 10 contract.

• For any rental originating outside the U.S., including Canada, contact National/Enterprise after making the reservation so they can confirm insurance coverages.
• For more information about university insurance coverage, see the Risk Management website.

Taxes: For business use rentals Michigan Sales Tax will be waived, but the department is responsible for any county fees, city and airport surcharges, fuel, and out-of-state or rental taxes.

Booking for Non-employees: The reservation should be in the non-employee traveler’s name. The visitor must pay for the rental with their own credit card at the time of pick-up and must submit receipts to the unit for reimbursement.

Additional Information

University employees are encouraged to apply online to National’s Emerald Club.

Personal Rentals: Through the Big Ten Academic Alliance Leisure Rental Program, enjoy discounts on vehicle rentals with Enterprise Holdings Inc. brands: Alamo Car Rental, Enterprise Rent-A-Car, and National Car Rental. Visit the Mcard discount page to reserve a personal rental.

https://finance.umich.edu/treasury/mcard/discounts/enterprise-holdings-inc-car-rental-discount