Purchasing Card (PCard)

PCard Eligibility

In order to apply for a PCard, you must be either a faculty or staff member with a regular appointment, AND either:

  • engage in frequent business travel or business travel of an extended duration; or
  • engage in business hosting, recruitment, or development activities

Unit responsibilities

Units determine who may be good candidates for a PCard. In addition to the eligibility factors above, units should consider the benefit of rapid reimbursement of out-of-pocket expenses through Concur. Units are responsible for making applicants aware of the risks associated with being a PCard holder, such as fraud or misuse.

Units should monitor their employees’ PCard use to ensure that credit limits are appropriate and in line with spending needs. The business objects report FN06 Procurement Travel & Expense PCard Holder & Limits by DeptID, Dept Grp, or EmplID is a recommended management tool.

NOTE: The PCard may NOT be used for personal purchases, nor should it be used by others.

Resources for PCard users

Procurement has resources available to assist with university travel questions, expensing PCard transactions and policy related to PCard use: