Group Travel
Collegiate Travel Planners (CTP), the university’s designated travel partner, offers a dedicated team of agents who specialize in group travel arrangements. This team can assist you in making travel arrangements for groups of 10 or more, including booking airfare, hotel rooms, and rental cars. In addition, it offers meeting planning services such as booking hotel room blocks of 10 or more, bus charters, and conference rooms.
- Start the process by completing the required Group Travel Booking Request Form. You’ll receive a confirmation email from CTP for easy tracking of your booking.
- CTP agent email CTP will contact you within 24-48 hours of submitting the form to confirm receipt of the request, travel needs, PCard information, and introduce the dedicated CTP group travel agent with whom you’ll be working.
- Review and approval The CTP group travel agent will send estimated fares for your review and approval before finalizing the booking. Note: Contracts for hotel or conference meeting space $10,000 or over require approval and signature from a buyer in Procurement Services.
- Final itinerary invoice After the booking is finalized, CTP will email you a final itinerary invoice.
CTP Group Travel Fees
| Group Travel, Full Service Travel Agent Assisted Reservations | Cost Per Transaction - Domestic | Cost Per Transaction - International |
|---|---|---|
| Group airline reservation (2-9 passengers) | $23.00 | $25.00 |
| Group airline reservation (10+ passengers) | $20.00 | $22.00 |
| Group airline exchange | $20.00 | $20.00 |
| Group airline reservation name change | $20.00 | $20.00 |
| Group car and/or hotel reservation | $5.00 | $5.00 |
| Group airline reservation void or cancellation | $0.00 | $0.00 |
| Group ground transportation and/or hotel | 10% of net/waived if rates commissionable | |