Group Travel

Collegiate Travel Planners (CTP), the university’s designated travel partner, offers a dedicated team of agents who specialize in group travel arrangements. This team can assist you in making travel arrangements for groups of five or more, including booking airfare, hotel rooms, and rental cars. In addition, it offers meeting planning services such as booking hotel room blocks of 10 or more, bus charters, and conference rooms.

  1. Start the process by completing the Group Booking Request Form. You’ll receive a confirmation email from CTP for easy tracking of your booking.
  2. CTP agent email  CTP will contact you within 24 hours of submitting the form to confirm receipt of the request, travel needs, PCard information, and introduce the dedicated CTP group travel agent with whom you’ll be working.
  3. Review and approval  The CTP group travel agent will send estimated fares for your review and approval before finalizing the booking. Note: Hotel or conference meetings over $10,000 require approval and signature from a buyer in Procurement Services.
  4. Final itinerary invoice After the booking is finalized, CTP will email you a final itinerary invoice.

Contact Us

CTP Group Travel Booking and Support

Phone: (210) 530-0857
International: (800) 810-2695
Email: groups@ctptravelservices.com
Hours: 8 a.m. to 6 p.m. (ET) Monday – Friday

After-hours emergency assistance:
(833) 997-1935 or (720) 836-1874

CTP Group Travel Fees

Group Travel, Full Service Travel Agent Assisted Reservations Cost Per Transaction - DomesticCost Per Transaction - International
Group airline reservation (2-9 passengers)$23.00 $25.00 
Group airline reservation (10+ passengers)$20.00 $22.00 
Group airline exchange  $20.00 $20.00 
Group airline reservation name change $20.00 $20.00 
Group car and/or hotel reservation$5.00 $5.00 
Group airline reservation void or cancellation$0.00 $0.00 
Group ground transportation and/or hotel 10% of net/waived if rates commissionable 
Table outline the cost per transaction fees for group travel.